Privacy Policy


Who we are

Our website address is:

This web site is managed by London Borough of Bexley. The Council respects your privacy rights and is committed to ensuring that it protects your details.

The only data we collect from users is through the ‘Submit your event’ form.


Information we collect about you – Submit an Event form

When visitors complete the ‘Submit and event’ form on the site we collect the data shown in the form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here:

Information that we collect and process shall not be kept for longer than is necessary. When information is no longer required we will securely delete or destroy such information.


Use of your information

Information about you is not automatically stored when you visit this web site. The only information collected on this web site is the information you choose to provide (in other words: on any form posted on this web site which you decide to fill in), including any email address which you use.

Unless you are told otherwise, the Council will use your information to:

  • Deal with your requests and administer its departmental functions
  • Meet its statutory obligations
  • Prevent and detect fraud
  • Conduct its own surveys and research

The Council may share your information (but only the minimum amount of information necessary to do the above and only where it is lawful to do so) with:

  • Other departments within the Council (including the Councillors)
  • Central government departments
  • The Audit Commission
  • Law enforcement agencies
  • Other organisations which deal with or handle public funds
  • Organisations set up under Acts of Parliament
  • Organisations which provide community services
  • Contractors that process data on our behalf

The Council may also use and disclose information in ways which do not identify individuals for research and strategic development purposes.



If you upload images to the website through the event form, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.


Embedded content from other websites


Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.



To measure and analyse information about visits to this web site Google Analytics is used. This product uses your IP address to collect, among other things, Internet traffic data, web site usage, and data about your browser type. For more information about Google Analytics, see the Google Analytics website (Opens in a new window).


What rights you have over your data

If you have completed the ‘Submit an event’ form, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.


Contact information

If you would like to request your data or have any queries about this policy contact us as


Data Protection

The Data Protection Act 1998 and the General Data Protection Regulation (GDPR) give legal rights to individuals in respect to personal data held about them.

All personal information is kept secure, accurate, up to date, and is only used for the purposes it was collected, subject only to exceptions specified in the Data Protection Act 1998 and GDPR.

The Information Commissioner is responsible for ensuring that individuals and organisations look after your personal data in keeping with the law. You can read more about data protection on the Information Commissioner’s Office.


Freedom of information (FOI)

Further information on the Freedom of Information Act can be found here.